A COMPREHENSIVE GUIDE TO HIRING AN ADMIN ASSISTANT
Administrative Assistant Job Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Administrative Assistant Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Administrative Assistant Requirements
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
How to Hire an Administrative Assistant
The interview process provides hiring managers and professionals the opportunity to assess the candidates for these high-achieving qualities. In addition, HR professionals can delve deep into topics related to the candidate’s education, experience, and skills.
Ask your Administrative Assistant candidates the following compelling interview questions to start the discussion:
What role do you feel the administrative assistant serves in the office?
What do you enjoy about being an administrative assistant?
What software and office equipment are you proficient in using?
Describe a project you enjoyed working on as an administrative assistant.
In the end, there are numerous Administrative Assistant interview questions you could ask. So don’t limit your questions to these five. Ask the candidate questions tailored to your specific business to see whether they could perform well in your company or whether or not they would be an excellent cultural fit.
Administrative Assistant Salary
The average salary for a General Manager is $35,768.
Find Your Administrative Assistant More Efficiently!
There are so many factors that go into finding and hiring the perfect candidate for an Administrative Assistant position. So why not make it easier by using a top staffing firm?
For more than a decade, The BestLogic Staffing team has championed business success through extensive consultations to pinpoint individuals and personalities that grow businesses. The BestLogic Staffing partners with your leadership team to learn about the company’s mission and values, and determine what success looks like for your company. Using this information, The BestLogic Staffing performs an exhaustive search to find the best candidate(s) for your business.
Through this process, BestLogic Staffing embodies its mission to build connections that align candidates and stakeholders with similar purpose-driven values. Contact the BestLogic Staffing online or call 860 251 9593 to start your partnership with BestLogic Staffing and find your next Administrative Assistant!